[This is the first part of a two-part blog. Read “How to organize a charity auction, part 2” here.]
I thought about writing on this topic a few months ago and decided, “Nope. I need to save this topic until January.”
Want to know why?
Because January is the month that many stores — Home Depot, Walmart, Kmart, Target, Staples, The Container Store (the annual Elfa® sale) — advertise one particular theme.
This is THE month that stores promote organization. I suppose a common New Year’s resolution is to “get organized” in the fresh year. It might have to do with the fact that many people are taking down their holiday decorations and shoving them back into torn cardboard boxes and over-cramped basements. The idea of a neatly organized basement or attic begins to rank higher in their priorities.
When we think about “organizing a charity auction,” the phrase can take two forms.
1. We can talk about organizing the event, meaning the multi-month plan needed to prepare for an auction (e.g. getting donations, marketing, securing a venue, etc.).
2. Or we can talk about organizing the physical “stuff” we often use annually when setting up the auction event.
I’m talking about the latter.
The top photo is from a nonprofit who uses an oversized closet as their storage facility. The other two photos are from a school’s “gala office,” which is a special room designated as the planning hub for the auction.
As supplies (foam core, acrylic stands, markers, etc.) are bought for an auction, store and re-use what you can. It conserves your budget the following year. If you have enough space, you can store supplies in a closet or a room.
And if you don’t have the space … well, I know one past Auction Chair who has a large home. Though her children have graduated from the school, she’s still storing the annual auction supplies for the annual auction because she’s got the space.! (I don’t know how long that will last, but it works for now.)
Do you have any tricks for keeping your charity auction organized? If so, feel free to share your ideas below.