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Negotiating with Your Venue: Five Areas You Really Need to Know
Carlean Ponder, Esq.
If your benefit auction is being held in a facility your group doesn’t own, the venue will provide you with a contract.
WAIT, don’t sign it!
I’m going to get the skinny on benefit auction contracts and negotiation from attorney Carlean Ponder. We’re going to talk about some concepts and specific language you’ll want to include or delete to better protect your group.
Learn about negotiation
- What provisions of your contract can be negotiated?
- What happens if the venue provides its own pre-drafted contracted?
How the economy is affecting venues (and what to be aware of to protect your group).
- Seriously, what happens if the hotel files for bankruptcy? It’s happening …
That sticky word: Practicability
- How are you going to deal with your auction if it suddenly isn’t practical to fulfill a provision of the contract? Like maybe your guest count has dropped by 100 people because everyone is afraid of getting swine flu!
- Does the word ‘practicable’ have a different meaning in contract terms versus everyday understanding?
Indemnification and Insurance requirements
- What type of liability is the organization exposed to in venue contracts?
- Alcohol consumption and liability is a big portion of this. What happens if your guest is involved in an accident?
Finding those nitpicky points…
- What are ‘optional extras’ in a venue contract?
- What are ‘exclusive vendor’ clauses and how can they increase the cost of the event? (How many times have you been told that you “must” use the hotel’s audio visual vendor?)