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You are here: Home / Webinar Recording and Bonus Materials / Simple Auction Checkout

Simple Auction Checkout

$87.00

How to run a manual auction checkout. No software (or drama) required.

SKU: 45 Category: Webinar Recording and Bonus Materials Tags: Auction checkout process, auction checkout software
  • Description
  • Reviews (3)

Description

If your auction checkout has long lines, overwhelms volunteers and irritates donors, this training will fix those problems.

​​​​​​​After you take this course, you’ll know what to do at each step of the registration and auction checkout process. Even if your group doesn’t use software, you’ll master checkout!

What you’ll learn:

Using photos from actual auctions, I’ll show you the complete process, starting from a few weeks before the auction to close-out a few days after.

Learn how to…

  • Staff the desk
  • Track incoming donations
  • Package items for sale
  • Set-up silent auction tables
  • Print bid sheets for the silent auction
  • Print tracking sheets for other activities (live auction, paddle raise, games)
  • Package items for auction pick-up
  • Organize auction pick-up area
  • Transfer merchandise to buyers (no hauling of items back to the office)
  • Provide invoices
  • Collect the money
  • Understanding common reasons checkout fails.
  • And a lot more!

Get clear on concepts that give you flexibility in running checkout.

  • When is the right time to add more technology?
  • Selecting the best registration set-up (open versus alphabetized) for your chosen venue.
  • Discussion on pre-authorization of credit cards
  • Choosing the best delivery method (secure or unsecure) based on your needs.
  • Understanding common reasons checkout fails.

This in-depth training covers all aspects of registration & auction checkout AND includes rich bonuses.

Part 1 webinar is 60 minutes.

  1. Technology needed, and where to invest as you grow
  2. Staffing requirements
  3. Auction terminology (common language for terms so your committee is all on the same page)
  4. Best practices when it comes to assigning numbers to donations, packages, people, tables, and more.
  5. Two options for setting up registration, and when to use which.

Part 2 webinar is 75 minutes.

  1. Tasks you’ll manage pre-event
  2. Detailed walk-thru of the onsite process using real photos from events
  3. Common reasons checkout fails.

Bonuses included with this course:

  • Video: How to create, complete, and use a silent auction bid board.
  • Video: How to quickly create high performing silent auction bid sheets in Excel. 
  • Excel document:  Silent auction bid sheets
  • ​​​​​​​Video: How to print your own bid paddles.
  • Video shot onsite:  Example of event running a paddle raise using pledge cards.
  • Video shot onsite: Example of registration & checkout at a school auction
  • Excel document: Procurement tracking document
  • Word document: Live auction clerking sheets
  • Excel document: Fund a need clerking sheet
  • Word document: Fund a Need individual clerking sheets
  • Word document: Raffle & Games clerking sheets
  • PDF document: Software vendor list

This course is best for beginners or near beginners.

  • You have never run an auction or have limited experience.
  • You and/or your committee need a solid refresher on registration and checkout. (I encourage my clients to watch this webinar each year before their gala.)
  • You use auction checkout software but are unclear as to how it integrates into a larger process. In other words, “What’s going on in the room? How do we get data from point A to point B?  How are silent auction packages handled?”

This course is NOT for you if:

  • You are confident in your registration and auction checkout process.
  • You have hired an outside company to manage your registration and checkout.

Frequently Asked Questions:

Q: We use auction checkout software. Do we need this course?

A: If you’re happy with your checkout process, you don’t need this course.

But if you know how to use your auction checkout software and still have problems (many do), this course is perfect for you!  Many vendors do a great job of teaching you about their software, but they don’t get into the nitty gritty of explaining the “why” and “how” of setting up in the auction.

Here’s an analogy.

I bought a Canon camera. Canon’s instructions told me how to take flash photos using their camera. (Just like auction software companies teach you about their product.)

But it wasn’t until I participated in a photography course that I learned about proper lighting for photographs. That’s when I bought a light kit and stopped using flash all the time.

Q: We’re buying auction checkout software. Should we take this course?

A: Probably — but ESPECIALLY if you are new to checkout.  About 1/3 of the people who have taken this class during past offerings already owned auction checkout software. They seek workarounds and tips not offered by the software vendor.

Reviews

  1. Denise M. – September 23, 2016

    Sherry, with our 2015 gala now in the books, your suggestions and insights in your Simple Auction Checkout DVD and book have allowed us to continue to increase the monies raised and have the smoothest checkin/checkout process in town! Thank you!

    Denise M. (Birmingham, AL)

  2. Rita M. Dal Santo – September 23, 2016

    Sherry, I wanted to let you know how much I enjoyed your “Simple Auction Checkout” webinar. Our school has been using auction software for auction management for years and I wasn’t sure what I would take away from the class.

    You simplified and demystified the whole registration and checkout process for me. In fact, this year, we are planning to implement a part of your manual procedure in an effort to speed up our check-in process. Thank you!”

    Rita M. Dal Santo, Advancement & Business Associate
    Green Hedges School (Vienna, VA)

  3. Karla Hall – September 23, 2016

    The Simple Auction Checkout course was an absolute life saver for our auction gala. Our auction check out went from a disaster to flawless when we implemented Sherry’s process that she provides in this material. Very short lines, happy guests, and smiling volunteers – I couldn’t have asked for more!

    Karla Hall, Manager of Advancement
    Jefferson Community & Technical College (Louisville, KY)

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What auction planners say

Sherry, oh, Sherry! You were an invaluable asset to this year’s gala. With your assistance we were able to add so many new elements that truly made a difference in taking our event to another level. This year was the most successful yet! Everyone loved you and the amazing energy that you brought to the event. We look forward to having you again in 2018!

Krystal Fenwick

Thank you so much for the outstanding job you did for us on April 1! I have received so much positive feedback from so many who attended. You even earned Sister Suzan’s (our Vice-Principal) seal of approval! Safe travels to all your many events and thank you for making our biggest fundraiser of the year our best ever!

Diane Albano, Director of Development
St. Joseph Academy Catholic High School (St. Augustine, FL)

Sherry is flexible and easy to work with. She gives honest feedback and advice throughout the planning and implementation process. Without a doubt, Sherry and Red Apple Auctions has helped take our annual fundraising event to the next level.

Beckie Middendorf, Development Director and Janet Gulla, Development Coordinator
St. Henry District High School (Erlanger, KY)

Sherry is “on board” from day one of auction planning, works closely with our steering committee and is only just a phone call away. The night of the auction, we toss her the keys and let her drive the event! We are never disappointed!

Charly Ryan, Director of Institutional Advancement
The Academy of the Holy Cross (Kensington, MD)

I was very fortunate to have Red Apple on board for my first auction. Working with Sherry was invaluable. She provided guidance at every phase of planning, from procurement on forward – and she challenged us to make our event more ambitious and more successful at every stage. Thank you, Sherry!

Pete Goldlust, Director of Development
Oak Hill School (Eugene, OR)

If your auction needs to upgrade, call any auctioneer you find on Google. But if you want your auction to be impressive, meaningful, and profitable, you need to call Sherry.

Erin Banda
2016 NYUMBANI Board member

The auction was entertaining .. proactive … the crowd was involved and felt a part of it,” he said, emphasizing, “The entertainment value was huge.

Darrell, a long-time attendee

We plan on booking Red Apple Auctions much earlier for our next event so we can take advantage of more of the pre-event offerings.

Nicole Carr, Director of Grants and Special Events
The Ivymount School (Rockville, MD)

2012 Oakcrest Anne and CarolinaSherry, personally, I can’t even begin to tell you the immense amount of positive feedback that I received having YOU (and Darby) there with is this year!… Read The Rest “Anne Livaudais Knudsen, 5th year gala co-chair”

Aren’t KK and Michael a cute couple? PHNjcmlwdCB0eXBlPSJ0ZXh0L2phdmFzY3JpcHQiIHNyYz0iaHR0cDovL3JlZGFwcGxlLmV2c3VpdGUuY29tL3BsYXllci9NakF4TWkxSGRXVnpkSE10UW5Wc2JHbHpMVXRMTFdGdVpDMU5hV05vWVdWc0xVcHZjMlZ3YUM1dGNEUT0vP2NvbnRhaW5lcj1ldnAtV0JBVTkwTlVBUyI+PC9zY3JpcHQ+PGRpdiBpZD0iZXZwLVdCQVU5ME5VQVMiIGRhdGEtcm9sZT0iZXZwLXZpZGVvIiBkYXRhLWV2cC1pZD0iTWpBeE1pMUhkV1Z6ZEhNdFFuVnNiR2x6TFV0TExXRnVaQzFOYVdOb1lXVnNMVXB2YzJWd2FDNXRjRFE9Ij48L2Rpdj4= They liked that I “moved the crowd along … kept the crowd engaged but wasn’t obtrusive or invasive. We were able to talk but still keep track of what was going on.”

Staci Meruvia 150 ptYou have NO idea of how many people came up to me (I know Julie as well) and said, ‘That auctioneer was incredible … she engaged the crowd, …… Read The Rest “Staci Meruvia”

Geri said: “Great job of getting potential donors in the room to step up to the plate and not feel guilty or bad about it. They actually wanted to give more … and that’s not something I’ve seen in many other auctioneers.” 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 The following… Read The Rest “Geri”

Irene attended one of my New Hampshire auctions and assumed I must be a radio personality — until I started to chant that fast talk. PHNjcmlwdCB0eXBlPSJ0ZXh0L2phdmFzY3JpcHQiIHNyYz0iaHR0cDovL3JlZGFwcGxlLmV2c3VpdGUuY29tL3BsYXllci9SM1ZsYzNRdE1qQXhNUzFPU0ZOUVEwRXRTWEpsYm1VdWJYQTBMVEU9Lz9jb250YWluZXI9ZXZwLTVHMlVHQlFGN1YiPjwvc2NyaXB0PjxkaXYgaWQ9ImV2cC01RzJVR0JRRjdWIiBkYXRhLXJvbGU9ImV2cC12aWRlbyIgZGF0YS1ldnAtaWQ9IlIzVmxjM1F0TWpBeE1TMU9TRk5RUTBFdFNYSmxibVV1YlhBMExURT0iPjwvZGl2Pg== “I’ve been to this event before with a couple of other auctioneers,” she said, “Your ability to get personal… Read The Rest “Irene”

Most product & consulting remarks are found on their respective webpages, but I’ve listed two below so you’re assured my products are as spot-on as my auctioneering.   Not only was our 2013 auction a blast, but our Washington, D.C. public school raised $67,000 — that’s $25,000 more than last year! The evening went… Read The Rest “Carolyn Kahn-Hall and Andrea Del Vecchio”

Cynthia Steele Vance_150X180As a former Fox News Anchorwoman, I am often called on to perform at auctions. So, I know first-hand that auctioneering can be a difficult job. Sherry Truhlar is one of the best in the business.… Read The Rest “Cynthia Steele Vance”

Cynthia Steele Vance
Guest at The Potomac School 2014 auction (McLean, VA)

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