Auctions take a lot of helping hands. But if these people aren’t organized … or rather, if YOU, as auction chair, aren’t organized … having all those helpers is like enjoying the “help” of a of a three-year-old.
(In other words, it’s not a lot of help!)
Benefit auctions are often supported by a cadre of volunteers. It’s great that volunteers sign up to help. It’s tricky in that everyone brings their own ideas. You don’t want to douse their enthusiasm, but you also recognize the need to maintain control of your event.
From Day 1, you need to get everyone rowing in the same direction.
Chances are, you’re thinking some of the following questions:
- How do you organize your committees?
- What are some volunteer job descriptions?
- Why do volunteers agree to help … and then disappear?
- Where am I going to find people to help?
- How do I get people to sign up?
- Should we hold meetings? How? When? Covering what?
In this webinar, you’ll learn how to organize and inspire your team.
- The most important elements to your success as a recruiter and manager of volunteers. (Volunteers shut down when you *don’t* do these.)
- Where to find volunteers; new and different places to recruit them
- How to ask for help in ways that inspires others to commit
- Job descriptions! Model your descriptions after these common auction positions.
- How to run efficient meetings, including an agenda for your auction kick-off meeting
- Tips on organizing the team.
- The difference between onsite volunteers and the volunteers who will help you produce the event.
Take notes! I’ll share the strategies I’ve seen employed by some of the most well-organized auction galas.
What you receive:
- A DVD recording from the live webinar training (94 minutes) and an accompanying companion guide (98 pages)
- Transcript of the training
- Paper copy of the slide presentation
- BONUS: Auction volunteer descriptions for the 21 most common staffing needs to fill an auction team. These volunteer job descriptions include estimates of when a volunteer’s time is most required, which is important to most people signing up to help.
- BONUS: An onsite volunteer staffing matrix, so you know how many onsite volunteers to schedule for registration, the silent auction tables, raffle sales, and so forth.
- BONUS: A volunteer intake form
- BONUS: Sample release of liability form for onsite volunteers to sign
- BONUS: Three SOPs (standard operating procedures) to model for your onsite volunteer roles. Included are SOPs for three common roles: grab bag volunteer, silent auction table monitor, and checkout team members manning item pickup
- BONUS: Two sample pre-event emails to send to onsite volunteers. Model these for your own needs so volunteers arrive ready-to-work.
This training is for you if …
- You are running an auction for the first time.
- Your auction relies entirely or predominantly on volunteers
- You are the Auction Chair or co-Chair.
- You’re a paid staff member, but have responsibility for guiding the Auction Chair/s in her work. (This is handy for the Auction Chairs to watch, so they quickly see the “big picture” and how all these tasks roll-up to auction event night.)
About your presenter
Benefit auctioneer Sherry Truhlar helps charities across the USA, averaging more than one benefit auction per week. Dozens of other clients are supported annually through consulting, and she’s taught thousands of people through her webinars and multi-week intensives.
As an expert teacher and national educator on all-things benefit auction oriented, this webinar provides all the tools necessary to lay a solid foundation for setting up your volunteer team.