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You are here: Home / Blog Post / School auction theme: Night at the Museum
Oct 13

School auction theme: Night at the Museum

Sherry Truhlar Leave a Comment

Some props came from a prop house, such as this (Styrofoam) Easter Island stone head. But other props - like those in the centerpieces - were pulled from the homes of parents.

Some props came from a prop house, such as this (Styrofoam) Easter Island stone head. Other props – like those in centerpieces – were pulled from the homes of parents.

I recently showed a few photos from this 2009 auction to a client who was going to be doing something similar.  The memory of that event still impresses me, so I thought I’d post a few of the photos on the blog.

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When the Development Director told me that the school auction committee had settled on a “Night at the Museum” theme, I wasn’t overly enthusiastic. Many times I’ll have some ideas on how to support the theme. For this one, I was a tad stumped.

 

Some props came from a prop house, such as this (styrofoam) Easter Island stone head. But other props - like those in the centerpieces - were pulled from the homes of parents.

The Newseum (Washington, D.C.) centerpiece props were clever.

I loved the two Ben Stiller movies of the same name, but I wasn’t immediately able to scale the over-the-top special effects from the movie down to what would be realistic for the school gym.

I kept imagining Larry (the Ben Stiller character) playing fetch with the dinosaur skeleton and thinking, “Are those skeletons affordable to rent?”

With my doubts still intact, I was bowled over when I walked into the silent auction space. The auction team had brought the theme to life.

Here are some of the details that made a difference.

 

1. Lighting

Lighting gave the ballroom/gym ambiance.

Lighting gave the ballroom/gym ambiance.

Lighting made a strong impression at this event. Because museums rely so heavily on lighting to showcase displays and exhibits, the addition of museum-type lighting in the gym helped seal-the-deal. It significantly contributed to making the space feel more like a museum.

 

2. General Decor

To get to the gymnasium, guests walked in through the front of the school, walked down a long hallway filled with lockers, down some stairs, through another hallway, and into the gym.

To set the mood, “artifacts” were set up throughout the hallway. Old school uniforms and photographs from the early days of the school were stationed throughout the area. (Incidentally, this concept would also work well for a “Generation to Generation” auction theme.)

The Barbie Doll museum centerpiece

The Barbie Doll museum centerpiece.

 

3. Centerpieces

Each centerpiece was different and showcased a different museum from around the USA. Parents scrimmaged around in closets to find appropriate props to create the roughly 30 centerpieces needed for the auction.

 

4. Signage

The signage on the tables, on the easels, and on the walls all had that certain elegance you’d expect to see at a museum.

 

5. Displays for the Live Auction Items

Live auction displays in frames on the wall were classic museum-esque.

Live auction displays in frames on the wall were classic museum-esque.

The school made displays for each live auction item. To create a more upscale look, they were put in over-sized frames and hung on a wall with a black drape. Lights showcased each one so it was easy to read the description.

Most of the items also had a small table or prop in front of the display to showcase it.

 

 

 

The bar was in the middle of the silent auction space and had a prop to appear “museum-like.”
Placards of famous women adorned the wall.

A decor vignette
Lighting was used extensively to enhance the theme. In this shot, canned lights uplight a backdrop.

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School auction catalog cover

Webinar School Auction Themes & Auction Centerpieces++++++++++++

If you are the Decor Chair responsible for coming up with a school auction theme, here’s a resource designed just for you!

This DVD and workbook (see photo) simplifies common themes and trending ones.  Each concept is supported by many photos. 

Take a peek at School Auction Themes, Centerpieces, and Decor.

A nice tie-in or separate product would be this collection of school auction catalogs.

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Copyright © 2015 Red Apple Auctions Co. All Rights Reserved

About Sherry Truhlar

Fundraising auctioneer and educator, helping schools and nonprofits plan more profitable benefit auctions. A prolific writer for her own blog and other fundraising sites, she’s been covered in The Beacon-News, Town & Country Magazine, The Washington Post Magazine, Northern Virginia Magazine, Wiley's Special Events Galore!, AUCTIONEER, and other publications.

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Sherry, oh, Sherry! You were an invaluable asset to this year’s gala. With your assistance we were able to add so many new elements that truly made a difference in taking our event to another level. This year was the most successful yet! Everyone loved you and the amazing energy that you brought to the event. We look forward to having you again in 2018!

Krystal Fenwick

Thank you so much for the outstanding job you did for us on April 1! I have received so much positive feedback from so many who attended. You even earned Sister Suzan’s (our Vice-Principal) seal of approval! Safe travels to all your many events and thank you for making our biggest fundraiser of the year our best ever!

Diane Albano, Director of Development
St. Joseph Academy Catholic High School (St. Augustine, FL)

Sherry is flexible and easy to work with. She gives honest feedback and advice throughout the planning and implementation process. Without a doubt, Sherry and Red Apple Auctions has helped take our annual fundraising event to the next level.

Beckie Middendorf, Development Director and Janet Gulla, Development Coordinator
St. Henry District High School (Erlanger, KY)

Sherry is “on board” from day one of auction planning, works closely with our steering committee and is only just a phone call away. The night of the auction, we toss her the keys and let her drive the event! We are never disappointed!

Charly Ryan, Director of Institutional Advancement
The Academy of the Holy Cross (Kensington, MD)

I was very fortunate to have Red Apple on board for my first auction. Working with Sherry was invaluable. She provided guidance at every phase of planning, from procurement on forward – and she challenged us to make our event more ambitious and more successful at every stage. Thank you, Sherry!

Pete Goldlust, Director of Development
Oak Hill School (Eugene, OR)

If your auction needs to upgrade, call any auctioneer you find on Google. But if you want your auction to be impressive, meaningful, and profitable, you need to call Sherry.

Erin Banda
2016 NYUMBANI Board member

The auction was entertaining .. proactive … the crowd was involved and felt a part of it,” he said, emphasizing, “The entertainment value was huge.

Darrell, a long-time attendee

We plan on booking Red Apple Auctions much earlier for our next event so we can take advantage of more of the pre-event offerings.

Nicole Carr, Director of Grants and Special Events
The Ivymount School (Rockville, MD)

2012 Oakcrest Anne and CarolinaSherry, personally, I can’t even begin to tell you the immense amount of positive feedback that I received having YOU (and Darby) there with is this… Read The Rest “Anne Livaudais Knudsen, 5th year gala co-chair”

Aren’t KK and Michael a cute couple? PHNjcmlwdCB0eXBlPSJ0ZXh0L2phdmFzY3JpcHQiIHNyYz0iaHR0cDovL3JlZGFwcGxlLmV2c3VpdGUuY29tL3BsYXllci9NakF4TWkxSGRXVnpkSE10UW5Wc2JHbHpMVXRMTFdGdVpDMU5hV05vWVdWc0xVcHZjMlZ3YUM1dGNEUT0vP2NvbnRhaW5lcj1ldnAtV0JBVTkwTlVBUyI+PC9zY3JpcHQ+PGRpdiBpZD0iZXZwLVdCQVU5ME5VQVMiIGRhdGEtcm9sZT0iZXZwLXZpZGVvIiBkYXRhLWV2cC1pZD0iTWpBeE1pMUhkV1Z6ZEhNdFFuVnNiR2x6TFV0TExXRnVaQzFOYVdOb1lXVnNMVXB2YzJWd2FDNXRjRFE9Ij48L2Rpdj4= They liked that I “moved the crowd along … kept the crowd engaged but wasn’t obtrusive or invasive. We were able to talk but still keep track of what was going on.”

Staci Meruvia 150 ptYou have NO idea of how many people came up to me (I know Julie as well) and said, ‘That auctioneer was incredible … she engaged the crowd, … Read The Rest “Staci Meruvia”

Geri said: “Great job of getting potential donors in the room to step up to the plate and not feel guilty or bad about it. They actually wanted to give more … and that’s not something I’ve seen in many other auctioneers.” 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 The following… Read The Rest “Geri”

Irene attended one of my New Hampshire auctions and assumed I must be a radio personality — until I started to chant that fast talk. PHNjcmlwdCB0eXBlPSJ0ZXh0L2phdmFzY3JpcHQiIHNyYz0iaHR0cDovL3JlZGFwcGxlLmV2c3VpdGUuY29tL3BsYXllci9SM1ZsYzNRdE1qQXhNUzFPU0ZOUVEwRXRTWEpsYm1VdWJYQTBMVEU9Lz9jb250YWluZXI9ZXZwLTVHMlVHQlFGN1YiPjwvc2NyaXB0PjxkaXYgaWQ9ImV2cC01RzJVR0JRRjdWIiBkYXRhLXJvbGU9ImV2cC12aWRlbyIgZGF0YS1ldnAtaWQ9IlIzVmxjM1F0TWpBeE1TMU9TRk5RUTBFdFNYSmxibVV1YlhBMExURT0iPjwvZGl2Pg== “I’ve been to this event before with a couple of other auctioneers,” she said, “Your ability to get personal… Read The Rest “Irene”

Most product & consulting remarks are found on their respective webpages, but I’ve listed two below so you’re assured my products are as spot-on as my auctioneering.   Not only was our 2013 auction a blast, but our Washington, D.C. public school raised $67,000 — that’s $25,000 more than last year! The evening went… Read The Rest “Carolyn Kahn-Hall and Andrea Del Vecchio”

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Guest at The Potomac School 2014 auction (McLean, VA)

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